Understanding total cost of ownership

How many printers, copiers and fax machines do you have in your company? What about the number of devices just in the building where you operate alone?  Do you know how much it really costs to operate all of them?

Total Cost of Ownership (TCO) provides organizations with a useful metric to assess these machines according to both the initial acquisition costs and the on-going operational costs over its expected life.

Sure, you may know the purchase price for each unit as well as the renewal software fee, and you may even have an idea of what the replacement parts cost.  But have you considered that less than 25% of the TCO of a print device is the acquisition cost.  75% of the cost consists of the supplies, service and maintenance needs.

An overall measurement and tracking system of the supplies, repairs and support costs, in addition to the various maintenance kits will provide you a baseline for containing growing costs.  The goal is to have a grip on the overall TCO of your office printing. And what you can measure – you can understand. And what you can understand – you can control. And control is the name of the game when it comes to running efficiently and reducing costs.

What’s your print environment really costing you?